/Img1 10 0 R Your RFU authorised club tour is in safe hands. Rugby XVs. Welfare Procedure If there is a Welfare issue: Report the incident to the Club Welfare Officer Complete an incident form (Welfare Incident Report Form page 29) The Club Welfare Officer along with the Tour Manager will decide on a course of action using the RFU Policy and Procedures for the Welfare of Young People in Rugby The Club Welfare Officer will contact Social Services, the police, the RFU Ethics and Equity Officer as required. a another city/ going to the cinema Potential Hazards: eg Walking in city streets Travelling by ferry Loss of passport Unsuitable hotel List groups of people who are especially at risk from the significant hazards you have identified, eg: Young people Students Group leader Staff List existing controls or note where the information may be found, eg: Ensure sufficient supervision Know details of consulate Clear guidance to young people Exploratory visit How will you cope with the hazards, which are not currently controlled under (3)? What policy will be set for players/staff managing spending money? emergency door The Team Manager needs to consider the following; The level of supervision necessary on double decker buses and coaches i.e. Disabled players carers/support to be in adjoining rooms. Ensure they have: List of players, contact details and medical information. Download Please enter your page detail here. Our guidelines are to be applied in a way which maintains independence and deserves trust without constraining legitimate journalistic enquiry. Mixed White /Black Caribbean ( White/Black African ( White/Asian ( Other mixed background ( please specify 3. Registration on these forms must take place prior to the journey. Asian or Asian British Indian ( Pakistani ( Bangladeshi ( Other Asian background ( please specify : 4 Black or Black British Caribbean ( African ( Other black background ( please specify: 5. Go to Hants RFU website and download tour documents. The accommodation can meet any religious/cultural requirements from the players or staff. List of staff, their contact details. The RFU strongly recommend All adults who have regular contact with young people complete the �RFU Guide to Best practice and Child Protection� All adults who have a coaching responsibility for young people attend an appropriate RFU Coaching Course It is vital that all staff working with young people in Rugby Union are conversant with Player centred Coaching techniques How to work with young people safely and effectively Monitoring and Appraisal All staff and volunteers should, at regular intervals, be given the opportunity to receive formal or informal feedback. Type of cover the club already has. ��ࡱ� > �� # % ���� ! " Apply to Club Secretary for initial approval for the tour... christopher.jane@blueyonder.co.uk 3. Howden are now the RFU brokers of Club Liability insurance: We're here to help members, clubs and staff work together to minimise risk and help make sure rugby is safe - on and off the pitch - for everyone. � Take a tour of the ton . l a� � � T RFU TOUR GUIDELINES. R Fire drill. As we build up to the official tournament the Rugby World Cup trophy and super star Black Ferns are going on a big New Zealand road trip to a community near you. Page 24 If a preliminary visit isn�t possible get as much information as possible on the areas to be visited from: The Foreign & Commonwealth Office�s Travel Advice Unit � 0207 238 4503/4504 Travel advice notices and leaflets are available at www.fco.gov.uk Central Bureau for Educational Visits and Exchanges � 0207 389 4004 Other clubs or schools who have used the facilities or been to the areas to be visited National travel offices Embassies Travel agents The internet, books and magazines Details of the nearest British Embassy or Consulate in the countries you will be visiting and the telephone numbers. � Asian or Asian British Indian ( Pakistani ( Bangladeshi ( Other Asian background ( please specify : 4 Black or Black British Caribbean ( African ( Other black background ( please specify: 5. Expectations of players and staff The itinerary Supervision and safety Accommodation and room allocation Who to speak to if they are worried, unhappy or homesick Emergency procedures with Staff Staff briefing: Purpose of the tour Roles and responsibilities All staff must be clear on their roles and responsibilities and expectations for them fulfilling their role Codes of Conduct All staff must sign up to and adhere to the code of conduct and be clear of the consequence if this is breached (Staff Code of Conduct page 23) Training needs All staff must have completed the RFU GPCP course and have a clear understanding of the RFU Child Protection Policy and procedures for the tour Supervision of players Staff/player ratios Full list of players, summary of medical details and emergency contacts (Summary Information Sheet page 24) Emergency procedures All staff must be clear on the emergency procedures and the lines of communication RFU Child Protection Policy Staff and Supervision Staff Recruitment and screening All staff working on the tour must have been recruited using the RFU Policy and Procedures for the Welfare of Young People in Rugby � Recruitment and Selection of Staff, Coaches and Volunteers (Section 12 page 20). Leaders do have a duty of care for over 18s, although the courts are prepared to accept that they may be assumed to be more responsible. Discuss why you want to tour, where you want to go, how many tourists, what you want to achieve, costs, fund-raising, logistics etc 2. � � � � � � � � $$If a$ $If � What contingency monies are required? Highly supervised Detailed working procedures & highly skilled employees Hazards are high profile, staff training and awareness good No accident historyControls effective Work routines and awareness adequate Highly trained and skilled staff Hazards have high profile No accident historyCausation and hazards happen infrequently. The person will be based back in the location of the club and be contactable at all times for the duration of the tour. Disclosure checks for additional helpers on the hosting leg. NSPCC)If yes � which: Name and contact number Details of Advice given N.B. Elite rugby matches should be played behind closed doors until an effective coronavirus vaccine is freely available, according to guidelines released by World Rugby Drivers who also do other work must not work longer than 10 hours in one day of which only 4 hours should be spent driving. Chobham Rugby Football Club (referred to as CRFC onwards) actively encourages all members to tour and believes touring to be an ideal way to promote bonding, foster friendships and teamwork and facilitate the Staff should only enter a players room in an emergency. How much will food/meals cost? 6 X w � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � $$If a$ $If � � � #� $$If a$ � $$If �l � ִ ��� � d�(#�)0�6 k � � Assessors name ____________________________________________________ Assessors signature ________________________________________________________ Date _________________________________ Review date _______________________________ FINANCIAL PLANNING SHEET FOR RUGBY TOURS Date(s) of Tour:Cost per head for Tour:Destination: No of Participants:Leaders:Other Adults:Members U12:12 � 20:20+EXPENDITURE PROPOSEDACTUALINCOMEPROPOSEDACTUALTRAVEL: Rail/Car/Minibus/ Coach/ Sea/AirPARTICIPANTS: �� persons : � �� persons : � �� persons : � �� persons : � �� persons : � �� persons : � Vehicle /Coach Hire Staff/Adults Fuel �� persons : �VENUE: Entrance Fees/ Accommodation �� persons : � �� persons : � DONATIONS �� persons : � a) �� persons : � b)OUTGOINGS:SPONSORSHIP a) Insurancea)b)b)c)c)d)d)SPECIAL EXPENSES FUND RAISINGa)a)b)b)OTHER EXPENSESOTHER INCOMECLUB SUBSIDYTOTAL EXPENDITURE��TOTAL INCOME��Excess of expenditure over income��Surplus of income over expenditure�� Approved by Management Committee ������������. Apply to Club Secretary for initial approval for the tour... christopher.jane@blueyonder.co.uk 3. smoking, alcohol, sleeping arrangements. /Pages 2 0 R Culture considerations - dress codes, local customs, attitudes to gender etc Drugs, alcohol-usage � what are your rules concerning this? � • A member of the tour management team must be accountable for checking all Under 18 members of the tour party are safely accounted for before going to bed for the night. money belts, zip armlets etc What to do in an emergency . n���/EC �ͷ����7p�-4�;p1�n��}Kz[c�x�:�$� �a����I�E�\�~��ķ��]6�Uo�!���C��#���D�{�V�-�t����!�LOk�V�2�s!���o��|ċ��.���F_�w���)�?�u� Do any of the players have specific requirements i.e. Tour Guidelines – Junior Section. � � If you’re planning a tour for children it is essential that you read our Touring with Children Guide (attached) and the RFU Safeguarding Policy (attached). General Guidelines 1. See every BBC radio station – from national stations like Radio 1 and Radio 4, to local and regional stations like BBC Essex and BBC Ulster. On tour they are also excepted to adhere to the staff codes of conduct. Hazard � means anything that can cause harm Risk � is the chance, high or low, that someone can be harmed from the hazard Five Steps to Risk Assessment: Step 1 Look for and identify the hazards Step 2 Identify who might be harmed and how Step3 Evaluate the risk and decide if the precautions are adequate or more needs to be done Step 4 Record your findings Step 5 Review your assessment and revise if necessary See Page 15 - 17 for Sample Risk Assessment Itinerary To ensure that the parents, players and staff have a clear understanding of the tour it is a good idea to produce an itinerary. YOUTH RUGBY TOUR PREPARATION GUIDELINES 1. • look out for the welfare of yourself and others. 1. /Type /Pages 1 RFU TOUR GUIDELINES YOUNG PERSON CODE OF CONDUCT You must: treat others with the same respect and fairness that you would like them to show you. Checks and References All adults who have �regular supervisory contact with young people� will undertake a CRB Enhanced Disclosure. Ensure there is an agreed plan identifying what needs doing, by when and by whom. you want to tour, where you want to go, how many tourists, what you want to achieve, costs, fund-raising, logistics etc. � The guidelines focus on a step-by-step process of planning ensuring that the young players have a positive and safe experience when on tour. Identify if any players/staff are hurt and their immediate medical requirements. Definitions of Terms. Date: ��������.. SUMMARY OF INFORMATION ABOUT YOUNG PERSONS AND ADULTS ON TOUR Passport NumberRelevant Medical InformationContact tel NumberNext Of kinAddressDate of BirthForenameSurname RFU � POLICY AND PROCEDURES FOR THE WELFARE OF YOUNG PEOPLE IN RUGBY UNION � SECTION 12 RECRUITMENT AND SELECTION OF STAFF, COACHES AND VOLUNTEERS Anyone may have the potential to abuse young people in some way and it is important that all reasonable steps are taken to ensure that unsuitable people are prevented from working with children. Increase controlsSeek specialist advice Undertake more detailed assessment such as JHA. Damage to plant/equipment etc. Specific dietary requirements Any information about the player that the staff may need to know i.e. Go to Hants RFU website and download tour documents. If not possible to visit the accommodation try to contact any similar organisations who have previously used it. Club Excellence Award. /ProcSet [ /PDF /Text ] Violations of the Laws of the Game, behaviour contrary to the spirit of the Laws of the Game or relevant regulations or the use of prohibited techniques or substances must never be condoned. Adapt plans and then assess risks as necessary. tour manager, parents and home contact. why. (Page 25 - 26) All screening processes and checks must be complete and satisfactory prior to going on Tour. onto the �Summary of participant information� sheet which is to be left with the contact at home. • demonstrate fair play on and off the field. These adults will include Professional Staff All coaches/assistant coaches Heads of Mini/Midi Rugby sections Heads of Youth Rugby Sections Team Managers All referees who manage mini/midi and youth games Welfare Officers Physiotherapists A minimum of two written references should be taken up and at least one should be associated with former work with young people. Are they all UK passports? Ensure all players are safe and supervised. Briefing of families if the exchange is a homestay and checking out the accommodation for the incoming group. 5.2 Room Allocation Tour manager/leader and the team manager should allocate the rooms prior to arrival at the accommodation. Safeguarding. Lost time <7days Damage to plant/equipment etc. Impact Rugby Tours specializes in organizing rugby tours to England (UK) for USA Youth & High School rugby teams. Waterfall Competition 2019-2020; Quins Competition 2019-2020; Non-Streamed Values Festival Team Booking All age Groups; Non-Quins Cup 15s - Team Booking Thursday, 16 February 2017 957 Hits. � � The following video, in accordance with the Aviva Stadium Ground Rules / Regulations, gives guidelines on the bag policy for rugby games in the Aviva stadium. Discuss why you want to tour, where you want to go, how many tourists, what you want to achieve, costs, fund-raising, logistics etc 2. Main Considerations: Passenger safety Type of journey, time, distance, stops required Qualifications, competence and training of the driver Number of drivers required Supervision of players whilst travelling. Parent/Guardian/Carer Staff Code of Conduct All tour staff must respect the rights, dignity and worth of every young person with whom they work with and treat them equally within the context of Rugby Union All tour staff must place the physical and emotional well being of all young players above all other considerations, including the development of performance The relationship that tour staff develop with the players with whom they work must be based on mutual trust and respect All tour staff must ensure that all activities undertaken are appropriate to the age, maturity, experience and ability of the young players All tour staff should clarify with the young players (and their parents/carers) what is expected of them both on and off the rugby field and also what they are entitled to expect from the coach Tour Staff Must Not: Share a room with a player Smoke Consume alcohol or take illegal drugs Engage in sexual activity with each other or with players Engage in inappropriate physical contact Make sexually suggestive comments to a player in fun Swear or use inappropriate language Arrange to meet a player on your own Signed: ������������.. It is the touring club’s responsibility to ensure that CB/RFU approval is granted prior to travelling. # 0 6 K [ k l * � � � � � � m { � � � Purpose of the tour Day by day list of activities with times, venues, transport arrangements Plan a balanced programme of playing matches and relaxation time Clarify accompanied and directed time Key contacts i.e. Accommodation It is important that the accommodation is visited prior to the tour and that it is safe, clean and secure, although it is appreciated that this, sometimes, is impossible. Mixed White /Black Caribbean ( White/Black African ( White/Asian ( Other mixed background ( please specify 3. Safeguarding Policies, Guidance and Procedures RFU Safeguarding Policy, Guidance and Procedures. Rugby World Cup 2021 is set to inspire girls and women across the country to get involved in rugby. The guidelines focus on a step-by-step process of planning ensuring that the young people have a positive and safe experience when on tour. The Tour Planning Checklist will help with the organisation of a tour. If rooms have a mini bar ensure there is no access to alcohol. J Emergency Procedures In case of emergency, staff should have a copy of the player�s home contact details and summary of any medical conditions. Will the staff need paying? %���� Full itinerary. /Img2 11 0 R Inform your Club SGO of your intention to tour … pitches changing rooms etc Risk assessment is an examination of what can cause harm to players or staff. range �300 - �5000Causes disease, loss of limb severe injuries; e.g. The aim is to ensure that no players or staff come to any harm or become ill. You need to decide if the hazard is significant and whether the precautions taken are satisfactory to ensure the risk of harm is small. /Length 3004 Touring with Children is a pleasure if planned and good guidance is followed. We are the organisation for all things badminton in England for everyone who wants to get involved whatever age, ability or gender. DECLARATION BY TOURING CLUB On behalf of the touring club, I hereby confirm that: (a) All Players are covered by the appropriate insurance with adequate cover for rugby activity, All rooms must be accessible in case of an emergency. Find the world's most beloved country home. Yes ( No ( If yes please give details Does you child have any specific dietary requirements Yes ( No ( If yes please give details Please provide any further information you feel is necessary I confirm to the best of my knowledge that my son/daughter does not suffer from any medical condition other than those detailed I consent to my child receiving medical treatment which in the opinion of a qualified medical practitioner may be necessary Signed � parent/carerPrintedDate Young Person Code of Conduct You must not: Smoke Use foul language Engage in sexual behaviour Consume alcohol or illegal drugs Leave the site for any reason unless accompanied by a member of staff You must: Treat others with the same respect and fairness that you would like them to show you Demonstrate fair play on and off the field Look out for the welfare of yourself and others Challenge behaviour which is not okay If you have a concern talk to a member of staff Be on time when meeting the team Signed: ��������������. HAZARDMINIMALLOWMODERATEHIGHCRITICALResults in very minor injuries No first aid or medical treatment required No lost time Damage to plant/equipment etc. >> ... You will find information on Mini Rugby regulations and festivals in our Aviva Minis Section – tap here. why. YOUTH RUGBY TOUR PREPARATION GUIDELINES. RFU TOUR GUIDELINES. # 0 1 4 5 6 K L | � = Y Z [ k l * + � � � � � � � � � � � � � � � � � � � � � � � � � � � � �9r �@���^�@`��� �� .� �� � � � � � � � � � � � � � � � $$If a$ � � � � � � FT = 7 1 1 $If $If $$If a$ � $$If �l 44� ֈ ��d�(#�)0�6 � � @ r � � �0 � � � � � � � � � � � � � �� � � � � � �� � � � � � �� � � � � � �4�

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